Data protection

1. data protection at a glance

General information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to identify you personally. Detailed information on the subject of data protection can be found in our data protection declaration listed below this text.

Data collection on this website

Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator. You can find the operator's contact details in the "Information on the controller" section of this privacy policy.

How do we collect your data?

On the one hand, your data is collected when you provide it to us. This may, for example, be data that you enter in a contact form.

Other data is collected automatically or with your consent by our IT systems when you visit the website. This is primarily technical data (e.g. internet browser, operating system or time of page view). This data is collected automatically as soon as you enter this website.

What do we use your data for?

Some of the data is collected to ensure that the website is provided without errors. Other data may be used to analyse your user behaviour. If contracts can be concluded or initiated via the website, the transmitted data will also be processed for contract offers, orders or other order enquiries.

What rights do you have with regard to your data?

You have the right to receive information about the origin, recipient and purpose of your stored personal data free of charge at any time. You also have the right to request the correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time for the future. You also have the right to request the restriction of the processing of your personal data under certain circumstances. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.

You can contact us at any time if you have further questions on the subject of data protection.

Analysis tools and tools from third-party providers

When you visit this website, your surfing behaviour may be statistically evaluated. This is done primarily with so-called analysis programmes.

Detailed information on these analysis programmes can be found in the following privacy policy.

2. hosting

We host the content of our website with the following provider:

Raidboxes

The provider is Raidboxes GmbH, Hafenstr. 32, 48153 Münster (hereinafter referred to as Raidboxes). When you visit our website, Raidboxes collects various log files including your IP addresses.

Details can be found in the Raidboxes privacy policy: https://raidboxes.io/legal/privacy/.

The use of Raidboxes is based on Art. 6 para. 1 lit. f GDPR. We have a legitimate interest in displaying our website as reliably as possible. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG, insofar as the consent includes the storage of cookies or access to information in the user's terminal device (e.g. for device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time.

Order processing

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract prescribed by data protection law, which guarantees that it processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

3 General notes and mandatory information

Data protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

When you use this website, various personal data is collected. Personal data is data that can be used to identify you personally. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

We would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible.

Note on the responsible body

The controller responsible for data processing on this website is

SSG Schaaf Steel GmbH
Obere Illbach 6-8
56412 Heiligenroth

Phone: +49 (0) 2623 928 47-0
E-mail: info@ssg-group.de

The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g. names, email addresses, etc.).

Storage duration

Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, the deletion will take place after these reasons no longer apply.

General information on the legal basis for data processing on this website

If you have consented to data processing, we process your personal data on the basis of Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR, insofar as special categories of data are processed in accordance with Art. 9 para. 1 GDPR. In the event of express consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Art. 49 para. 1 lit. a GDPR. If you have consented to the storage of cookies or access to information in your end device (e.g. via device fingerprinting), the data processing is also carried out on the basis of Section 25 (1) TDDDG. Consent can be revoked at any time. If your data is required for the fulfilment of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6 para. 1 lit. b GDPR. Furthermore, we process your data if this is necessary to fulfil a legal obligation on the basis of Art. 6 para. 1 lit. c GDPR. Data processing may also be carried out on the basis of our legitimate interest in accordance with Art. 6 para. 1 lit. f GDPR. Information on the relevant legal bases in each individual case is provided in the following paragraphs of this privacy policy.

Data Protection Officer

We have appointed a data protection officer.

DobaTech GmbH
Thomas Aydemir
Rheinstraße 96
56235 Ransbach-Baumbach

Phone: +49 2623 92012913
E-mail: datenschutz@dobatech.de

Recipients of personal data

As part of our business activities, we work together with various external organisations. In some cases, it is also necessary to transfer personal data to these external organisations. We only pass on personal data to external bodies if this is necessary for the fulfilment of a contract, if we are legally obliged to do so (e.g. passing on data to tax authorities), if we have a legitimate interest in the transfer in accordance with Art. 6 para. 1 lit. f GDPR or if another legal basis permits the transfer of data. When using processors, we only pass on our customers' personal data on the basis of a valid contract for order processing. In the case of joint processing, a joint processing agreement is concluded.

Revocation of your consent to data processing

Many data processing operations are only possible with your express consent. You can withdraw your consent at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Right to object to the collection of data in special cases and to direct marketing (Art. 21 GDPR)

IF THE DATA PROCESSING IS BASED ON ART. 6 ABS. 1 LIT. E OR F GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA CONCERNED UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS OR THE PROCESSING SERVES THE ESTABLISHMENT, EXERCISE OR DEFENCE OF LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21 PARA. 1 GDPR).

IF YOUR PERSONAL DATA ARE PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH MARKETING; THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR THE PURPOSE OF DIRECT MARKETING (OBJECTION PURSUANT TO ART. 21 PARA. 2 GDPR).

Right to lodge a complaint with the competent supervisory authority

In the event of infringements of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work or place of the alleged infringement. The right to lodge a complaint is without prejudice to any other administrative or judicial remedies.

Right to data portability

You have the right to have data that we process automatically on the basis of your consent or in fulfilment of a contract handed over to you or to a third party in a commonly used, machine-readable format. If you request the direct transfer of the data to another controller, this will only take place if it is technically feasible.

Information, correction and deletion

Within the framework of the applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipient and the purpose of the data processing and, if necessary, a right to correction or deletion of this data. You can contact us at any time if you have further questions on the subject of personal data.

Right to restriction of processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time to do this. The right to restriction of processing exists in the following cases:

• If you dispute the accuracy of your personal data stored by us, we usually need time to check this. For the duration of the review, you have the right to request that the processing of your personal data be restricted.
• If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of erasure.
• If we no longer need your personal data, but you need it for the exercise, defence or assertion of legal claims, you have the right to request the restriction of the processing of your personal data instead of its erasure.
• If you have lodged an objection in accordance with Art. 21 (1) GDPR, a balance must be struck between your interests and ours. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, this data - apart from its storage - may only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a Member State.

SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or enquiries that you send to us as the site operator. You can recognise an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Objection to advertising e-mails

We hereby object to the use of contact data published as part of our obligation to provide a legal notice for the purpose of sending unsolicited advertising and information material. The operators of this website expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as spam e-mails.

4. data collection on this website

Cookies

Our Internet pages use so-called "cookies". Cookies are small data packets and do not cause any damage to your end device. They are stored on your device either temporarily for the duration of a session (session cookies) or permanently (permanent cookies). Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your end device until you delete them yourself or they are automatically deleted by your web browser.

Cookies may originate from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services from third-party companies within websites (e.g. cookies for processing payment services).

Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g. the shopping basket function or the display of videos). Other cookies can be used to analyse user behaviour or for advertising purposes.

Cookies that are required to carry out the electronic communication process, to provide certain functions that you have requested (e.g. for the shopping basket function) or to optimise the website (e.g. cookies to measure the web audience) (necessary cookies) are stored on the basis of Art. 6 para. 1 lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in the storage of necessary cookies for the technically error-free and optimised provision of its services. If consent to the storage of cookies and comparable recognition technologies has been requested, the processing is carried out exclusively on the basis of this consent (Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG); the consent can be revoked at any time.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted.

You can find out which cookies and services are used on this website in this privacy policy.

Consent with Borlabs Cookie

Our website uses Borlabs Cookie consent technology to obtain your consent to the storage of certain cookies in your browser or to the use of certain technologies and to document these in compliance with data protection regulations. The provider of this technology is Borlabs GmbH, Rübenkamp 32, 22305 Hamburg, Germany (hereinafter referred to as Borlabs).

When you enter our website, a Borlabs cookie is stored in your browser, in which the consents you have given or the revocation of these consents are stored. This data is not passed on to the provider of Borlabs Cookie.

The data collected will be stored until you ask us to delete it or delete the Borlabs cookie yourself or until the purpose for storing the data no longer applies. Mandatory statutory retention periods remain unaffected. Details on data processing by Borlabs Cookie can be found at https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/.

Borlabs cookie consent technology is used to obtain the legally required consent for the use of cookies. The legal basis for this is Art. 6 para. 1 lit. c GDPR.

Contact form

If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. We will not pass on this data without your consent.

This data is processed on the basis of Art. 6 para. 1 lit. b GDPR if your enquiry is related to the fulfilment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the enquiries addressed to us (Art. 6 para. 1 lit. f GDPR) or on your consent (Art. 6 para. 1 lit. a GDPR) if this has been requested; consent can be revoked at any time.

We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Mandatory statutory provisions - in particular retention periods - remain unaffected.

Enquiry by e-mail, telephone or fax

If you contact us by e-mail, telephone or fax, your enquiry including all personal data (name, enquiry) will be stored and processed by us for the purpose of processing your request. We will not pass on this data without your consent.

This data is processed on the basis of Art. 6 para. 1 lit. b GDPR if your enquiry is related to the fulfilment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the enquiries addressed to us (Art. 6 para. 1 lit. f GDPR) or on your consent (Art. 6 para. 1 lit. a GDPR) if this has been requested; consent can be revoked at any time.

The data you send to us via contact requests will remain with us until you ask us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.

5. plugins and tools

YouTube with extended data protection

This website embeds videos from the YouTube website. The operator of the website is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.

When you visit one of these websites on which YouTube is integrated, a connection to the YouTube servers is established. The YouTube server is informed which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to assign your surfing behaviour directly to your personal profile. You can prevent this by logging out of your YouTube account.

We use YouTube in extended data protection mode. According to YouTube, videos that are played in extended data protection mode are not used to personalise surfing on YouTube. Ads that are played in extended data protection mode are also not personalised. No cookies are set in extended data protection mode. Instead, so-called local storage elements are stored in the user's browser, which contain personal data similar to cookies and can be used to recognise the user. Details on the extended data protection mode can be found here: https://support.google.com/youtube/answer/171780.

After activating a YouTube video, further data processing operations may be triggered over which we have no influence.

The use of YouTube is in the interest of an appealing presentation of our online offers. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG, insofar as the consent includes the storage of cookies or access to information in the user's terminal device (e.g. device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time.

Further information about data protection at YouTube can be found in their privacy policy at: https://policies.google.com/privacy?hl=de.

The company is certified in accordance with the "EU-US Data Privacy Framework" (DPF). The DPF is an agreement between the European Union and the USA that is intended to ensure compliance with European data protection standards for data processing in the USA. Every company certified under the DPF undertakes to comply with these data protection standards. Further information on this can be obtained from the provider at the following link: https://www.dataprivacyframework.gov/participant/5780.

Vimeo

This website uses plugins from the video portal Vimeo. The provider is Vimeo Inc, 555 West 18th Street, New York, New York 10011, USA.

When you visit one of our pages featuring a Vimeo video, a connection to the Vimeo servers is established. This tells the Vimeo server which of our pages you have visited. Vimeo also obtains your IP address. This also applies if you are not logged in to Vimeo or do not have a Vimeo account. The information collected by Vimeo is transmitted to the Vimeo server in the USA.

If you are logged into your Vimeo account, you enable Vimeo to assign your surfing behaviour directly to your personal profile. You can prevent this by logging out of your Vimeo account.

Vimeo uses cookies or comparable recognition technologies (e.g. device fingerprinting) to recognise website visitors.

The use of Vimeo is in the interest of an appealing presentation of our online offers. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG, insofar as the consent includes the storage of cookies or access to information in the user's terminal device (e.g. device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time.

The data transfer to the USA is based on the standard contractual clauses of the EU Commission and, according to Vimeo, on "legitimate business interests". You can find details here: https://vimeo.com/privacy.

Further information on the handling of user data can be found in Vimeo's privacy policy at: https://vimeo.com/privacy.

The company is certified in accordance with the "EU-US Data Privacy Framework" (DPF). The DPF is an agreement between the European Union and the USA that is intended to ensure compliance with European data protection standards for data processing in the USA. Every company certified under the DPF undertakes to comply with these data protection standards. Further information on this can be obtained from the provider at the following link: https://www.dataprivacyframework.gov/participant/5711.

Google Fonts (local hosting)

This site uses so-called Google Fonts, which are provided by Google, for the standardised display of fonts. The Google fonts are installed locally. There is no connection to Google servers.

You can find more information about Google Fonts at https://developers.google.com/fonts/faq and in Google's privacy policy: https://policies.google.com/privacy?hl=de.

Google Maps

This site uses the map service Google Maps. The provider is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. With the help of this service, we can integrate map material on our website.

To use the functions of Google Maps, it is necessary to save your IP address. This information is usually transmitted to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer. If Google Maps is activated, Google may use Google Fonts for the purpose of standardising the display of fonts. When you call up Google Maps, your browser loads the required web fonts into your browser cache in order to display texts and fonts correctly.

The use of Google Maps is in the interest of an appealing presentation of our online offers and to make it easy to find the places we have indicated on the website. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG, insofar as the consent includes the storage of cookies or access to information in the user's terminal device (e.g. device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time.

Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://privacy.google.com/businesses/gdprcontrollerterms/ and https://privacy.google.com/businesses/gdprcontrollerterms/sccs/.

You can find more information on the handling of user data in Google's privacy policy: https://policies.google.com/privacy?hl=de.

The company is certified in accordance with the "EU-US Data Privacy Framework" (DPF). The DPF is an agreement between the European Union and the USA that is intended to ensure compliance with European data protection standards for data processing in the USA. Every company certified under the DPF undertakes to comply with these data protection standards. Further information on this can be obtained from the provider at the following link: https://www.dataprivacyframework.gov/participant/5780.

6. audio and video conferencing

Data processing

We use online conferencing tools, among others, to communicate with our customers. The individual tools we use are listed below. If you communicate with us by video or audio conference via the internet, your personal data will be collected and processed by us and the provider of the respective conference tool.

The conference tools collect all data that you provide/enter to use the tools (email address and/or your telephone number). The conference tools also process the duration of the conference, the start and end (time) of participation in the conference, the number of participants and other "contextual information" in connection with the communication process (metadata).

Furthermore, the provider of the tool processes all technical data that is required to process the online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or loudspeaker and the type of connection.

If content is exchanged, uploaded or provided in any other way within the tool, it is also stored on the tool provider's servers. Such content includes, in particular, cloud recordings, chat/instant messages, voicemails, uploaded photos and videos, files, whiteboards and other information that is shared while using the service.

Please note that we do not have full control over the data processing procedures of the tools used. Our options are largely determined by the company policy of the respective provider. Further information on data processing by the conference tools can be found in the data protection declarations of the tools used, which we have listed below this text.

Purpose and legal basis

The conference tools are used to communicate with prospective or existing contractual partners or to offer certain services to our customers (Art. 6 para. 1 lit. b GDPR). Furthermore, the use of the tools serves the general simplification and acceleration of communication with us or our company (legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR). If consent has been requested, the tools in question are used on the basis of this consent; consent can be withdrawn at any time with effect for the future.

Storage duration

The data collected directly by us via the video and conference tools will be deleted from our systems as soon as you ask us to delete it, revoke your consent to storage or the purpose for data storage no longer applies. Stored cookies remain on your end device until you delete them. Mandatory statutory retention periods remain unaffected.

We have no influence on the storage period of your data, which is stored by the operators of the conference tools for their own purposes. For details, please contact the operators of the conference tools directly.

Conference tools used

We use the following conference tools:

Microsoft Teams

We use Microsoft Teams. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. Details on data processing can be found in the Microsoft Teams privacy policy: https://privacy.microsoft.com/de-de/privacystatement.

The company is certified in accordance with the "EU-US Data Privacy Framework" (DPF). The DPF is an agreement between the European Union and the USA that is intended to ensure compliance with European data protection standards for data processing in the USA. Every company certified under the DPF undertakes to comply with these data protection standards. Further information on this can be obtained from the provider at the following link: https://www.dataprivacyframework.gov/participant/6474.

Order processing

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract prescribed by data protection law, which guarantees that it processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

7. own services

Handling applicant data

We offer you the opportunity to apply to us (e.g. by e-mail, post or online application form). In the following, we inform you about the scope, purpose and use of your personal data collected as part of the application process. We assure you that your data will be collected, processed and used in accordance with applicable data protection law and all other statutory provisions and that your data will be treated in strict confidence.

Scope and purpose of data collection

If you send us an application, we process your associated personal data (e.g. contact and communication data, application documents, notes taken during job interviews, etc.) insofar as this is necessary to decide on the establishment of an employment relationship. The legal basis for this is § 26 BDSG under German law (initiation of an employment relationship), Art. 6 para. 1 lit. b GDPR (general contract initiation) and - if you have given your consent - Art. 6 para. 1 lit. a GDPR. Consent can be revoked at any time. Your personal data will only be passed on within our company to persons who are involved in processing your application.

If the application is successful, the data submitted by you will be stored in our data processing systems on the basis of § 26 BDSG and Art. 6 para. 1 lit. b GDPR for the purpose of implementing the employment relationship.

Data retention period

If we are unable to make you a job offer, you reject a job offer or withdraw your application, we reserve the right to retain the data you have submitted on the basis of our legitimate interests (Art. 6 para. 1 lit. f GDPR) for up to 6 months from the end of the application process (rejection or withdrawal of the application). The data will then be deleted and the physical application documents destroyed. The retention serves in particular as evidence in the event of a legal dispute. If it is evident that the data will be required after the 6-month period has expired (e.g. due to an impending or pending legal dispute), the data will only be deleted when the purpose for further storage no longer applies.

Data may also be stored for longer if you have given your consent (Art. 6 para. 1 lit. a GDPR) or if statutory retention obligations prevent deletion.

Inclusion in the applicant pool

If we do not make you a job offer, you may have the opportunity to be included in our applicant pool. If you are accepted, all documents and details from your application will be transferred to the applicant pool so that you can be contacted in the event of suitable vacancies.

Inclusion in the applicant pool is based exclusively on your express consent (Art. 6 para. 1 lit. a GDPR). Giving your consent is voluntary and is not related to the current application process. The data subject may withdraw their consent at any time. In this case, the data will be irrevocably deleted from the applicant pool, provided there are no legal grounds for retention.

The data from the applicant pool will be irrevocably deleted no later than two years after consent has been granted.

For the processing of applications, [company name] uses the onlyfy service (by XING). This privacy policy informs you about the processing of your data by the onlyfy service and by [company name].

Shared responsibility

With regard to the interaction in the company account of Schaaf Steel Group, there is a so-called joint responsibility of Schaaf Steel Group and New Work SE pursuant to Art. 26 GDPR, as they jointly determine the purposes and means of processing within the meaning of Art. 4 No. 7 GDPR. The current version of the agreement on joint responsibility pursuant to Art. 26 GDPR, which New Work SE concludes with the companies that use onlyfy, can be found here as an appendix to the GTCs https://www.xing.com/terms/onlyfy-one to find out about the essentials of the agreement.

Data processing by New Work SE

onlyfy is part of New Work SE's comprehensive XING service, which aims to help improve and simplify users' professional lives through a variety of different applications (onlyfy as well as the professional social network or job network XING, kununu, etc.) and to make the world of work more fulfilling for individuals and at the same time make companies even more successful. As part of the comprehensive XING service, onlyfy is an online platform that brings talents and companies together.

With regard to the data processing for which New Work SE is solely responsible or is responsible within the framework of joint responsibility with [name of company], you will find more detailed information in XING's data protection declaration, https://privacy.xing.com/de/datenschutzerklaerung. There you will also find the contact details of New Work SE and the company data protection officer of New Work SE.

Applications with onlyfy

By submitting your application, you enter into a user relationship with New Work SE in order to process your application(s). You will also receive support services and New Work SE can show you further opportunities that can support you in your career path. A public profile will not automatically be created for you in the professional social network or job network XING. The legal basis for the processing of your data by New Work SE is therefore in particular Art. 6 para. 1 lit. b GDPR (processing in fulfilment of a contract).

Interruption of your online application

You can interrupt the creation of your online application at any time and continue at a later date. Cookies are used for this purpose. Data provided by you to create the user account and uploaded documents are recorded in the company account of [company name] in onlyfy. The data remains recorded even if you interrupt and/or do not complete an application. In this case, your application will be marked as incomplete and the data will remain visible to [company name] to a limited extent.

Notes on special functions of onlyfy

Calendar function

If the calendar function is used, your data will be processed as part of and for the purpose of making appointments in the application process. The legal basis is Art. 6 para. 1 lit. f GDPR. The calendar function is provided by an IT service provider (Cronofy Ltd., United Kingdom). The United Kingdom is categorised as a safe third country based on the adequacy decision of the European Commission. You can find more information on Cronofy's data protection policy here: https://www.cronofy.com/gdpr/ and https://docs.cronofy.com/policies/privacy-notice/.

WhatsApp application

If you use the application-per-WhatsApp function, the legal basis for the communication is your consent, which can be revoked at any time (Art. 6 para. 1 a GDPR). When applying via WhatsApp, all necessary applicant information is requested via a WhatsApp chat. The data is then imported directly into onlyfy via a service provider and processed there as part of and for the purpose of the normal application process.

The application-per-WhatsApp function is provided by an IT service provider (PitchYou), which can access your data for this purpose. Further information can be found here: https://www.pitchyou.de/datenschutz. Candidate data from "Application by WhatsApp" is transferred to onlyfy via an interface and deleted from the "Application by WhatsApp" infrastructure in PitchYou immediately after transfer. Further processing then takes place exclusively directly in onlyfy.

Please note that you use your own private WhatsApp account for the application and therefore a transfer, especially to the USA, cannot be excluded. WhatsApp's data protection information, for example on its processing or on exercising your data protection rights against WhatsApp, can be found here: https://www.whatsapp.com/legal/privacy-policy-eea.

After you have given your consent, your application will be sent to onlyfy via WhatsApp by PitchYou. You can revoke your consent at any time. However, your applicant data will be deleted from the PitchYou infrastructure after transmission to onlyfy anyway, so that no further processing by PitchYou will take place.

Applicability of the Swiss Data Protection Act

The Swiss Federal Act on Data Protection (Swiss FADP) applies to matters that have an impact in Switzerland, even if they are initiated abroad. Accordingly, this privacy policy serves to provide information in accordance with both the EU GDPR and the Swiss DPA. The terms of the EU GDPR are used, i.e. in particular "processing", "personal data", "legitimate interest" and "special categories of data" instead of the terms "processing", "personal data", "overriding interest" and "sensitive personal data" used in the Swiss DPA. If the Swiss DPA is applicable, the corresponding terms are defined in accordance with the Swiss DPA. You can find the name and address of our representative in Switzerland in the Imprint | XING.

Data processing by Schaaf Steel GmbH

Below you will find information from Schaaf Steel GmbH with regard to data processing for which Schaaf Steel Gmbh is solely responsible or is responsible within the scope of joint responsibility with New Work SE.

Transparency and trustworthy handling of your personal data is an important basis for good cooperation. We therefore inform you about how we process your data and how you can exercise the rights to which you are entitled under the General Data Protection Regulation (GDPR). The following information provides you with an overview of the collection and processing of your personal data in connection with the application process. Please read this privacy policy carefully before you apply to us.

1. data protection contact

If you have any questions about data processing, please contact: E-mail address of the company or the customer's data protection officer.

2 What is personal data?

According to Art. 4 No. 1 GDPR, personal data means any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

3. what data is processed?

The following data or data categories are processed in order to carry out the application procedure:

• Applicant master data (first name, surname, title, e-mail address, telephone number, address, date of birth, citizenship)
• Qualification data (cover letter, letter of motivation, CV, previous activities, professional qualifications and competences)
• Voluntary information, such as an application photo, information on severely disabled status or other information that you voluntarily provide or upload in your application
• Additional questions depending on the respective tender (e.g. driving licence, citizenship)
• the communication between you and us as well as comments and evaluations that are written about you in the course of your application process
• other data/data categories, e.g. publicly accessible, job-related data, e.g. a profile on professional social media networks such as XING or LinkedIn (possibly customisable by the customer)
• Special categories of personal data: If you provide information in your application documents that contains special categories of personal data within the meaning of Art. 9 para. 1 GDPR (e.g. information that allows conclusions to be drawn about your sexual orientation; information about your health; information that allows conclusions to be drawn about your ethnic origin or religion), we will also only process this data to the extent permitted by law.

4. for what purposes do we process your data and on what legal basis?

Data processing for the purposes of the employment relationship

Your personal data will be processed for the purposes of personnel selection to fill vacancies, i.e. to initiate an employment contract. The necessity and scope of data collection are determined, among other things, by the position to be filled. If your desired position involves the performance of particularly confidential tasks, increased personal and/or financial responsibility, or is linked to certain physical and health requirements, more extensive data collection may be necessary. Your data may also be used to remind you to complete your application. The legal basis is § 26 para. 1 of the Federal Data Protection Act (BDSG).

Consent - Art. 6 para. 1 lit. a and Art. 9 para. 2 lit. a GDPR, Section 26 para. 2 BDSG

If you have given us your voluntary consent to the processing of certain personal data, this consent forms the legal basis for the processing of this data.

In the following cases (customisation by the customer if necessary) we process your personal data on the basis of your consent:

• For longer data storage for our company, i.e. we store the application documents in our company account beyond the current application procedure for consideration in later application procedures of our company.
• To be completed by the company: further processing(s) based on consent, if applicable (e.g.. Forwarding the documents to other Group companies/ Group-wide applicant pool, Sending feedback questionnaire). The data that you have already provided in the application process will be processed for this purpose.

If we base data processing on your consent, you have the right to withdraw your consent at any time with effect for the future. If possible, please send your cancellation by e-mail to [E-mail address of the company or the customer's data protection officer]. The lawfulness of the processing of your data up to the time of cancellation remains unaffected.

Data processing on the basis of legitimate interest - Art. 6 para. 1 lit. f GDPR

In certain cases, we process your data to protect a legitimate interest of ours or of third parties. A legitimate interest exists, for example, if your data is required for the assertion, exercise or defence of legal claims as part of the application process (e.g. claims under the General Equal Treatment Act). In the event of a legal dispute, we have a legitimate interest in processing the data for evidence purposes.

Feedback questionnaire

In order to optimise our application processes and improve us as an employer, we offer you the opportunity to give us your personal feedback. For this purpose we will send you (with prior consent - to be adapted by customers) a feedback questionnaire to the e-mail address you have provided. If you take part in the survey, onlyfy one (see point 5 "Who will your data be passed on to?") will record the feedback, position title and location of the position as well as the job category and, if applicable, the type of employment for which you have applied. This information is then transmitted to kununu and possibly other verified review platforms and published there without mentioning your name. Please note, however, that others, e.g. your employer, may be able to identify you based on the information you provide in the published feedback.

5. to whom will your data be passed on?

Your data is mainly processed by our HR department. However, in some cases other internal and external departments are also involved in processing your data.

Internal bodies can be specialised areas or departments or the works council of our company.

We use New Work SE as an external service provider. New Work SE, Strandkai 1, 20457 Hamburg, Germany, operates onlyfy one, the online platform we use to bring talents and companies together. You can find more information about onlyfy one above.

If you apply via onlyfy one, your personal data will be recorded directly in onlyfy one. We can also transfer your data to onlyfy one in the event of a postal or e-mail application.

6 How long will your data be stored in our onlyfy one company account?

We store your personal data for as long as is necessary for the decision on your application. If an employment relationship between you and us does not materialise, we may continue to store data for as long as this is necessary for the defence against possible legal claims. Your data is regularly stored within [six] The data will be deleted within a few months after the end of the application process for our company.

If no employment relationship is established, but you have given us your consent for the further storage of your data ("applicant pool of [name of company]"), we will store your data until you withdraw your consent, but for no longer than [three] further years. We may also store your data for a longer period for the purpose of defence against possible legal claims if there is a specific reason to do so.

If you withdraw your application before the end of the application process, i.e. delete your data and your account, the stored data will be blocked for the period of the ongoing application process and deleted after the expiry of [six] The data will be deleted within a few months after the end of the application process for our company.

If you do not make any further changes to your candidate profile, such as completing a current application, starting a new application or changing the data of an existing application, your data will be deleted within [six] The data will be deleted after a period of one month from the end of the last active application process for our company.

If you no longer use your candidate profile and have not given your consent to longer data storage in our applicant pool, the data will be deleted within [six] The data will be deleted within a few months after the end of the application process for our company.

You can request the deletion of your candidate profile and your application documents at any time. Once the deletion request has been made, you will be informed of the exact deletion date and your data will be automatically deleted in accordance with the conditions set out in this privacy policy. (customisation by the customer if necessary)

7 What rights do you have in connection with the processing of your data?

You can request information about whether we have stored personal data about you. If you wish, we will tell you what data is involved, the purposes for which the data is processed, to whom this data is disclosed, how long the data is stored and what other rights you have in relation to this data.

In addition, you have the right to rectification or erasure of your data. You may also request that we provide all personal data that you have provided to us in a structured, commonly used and machine-readable format either to you or to a person or company of your choice.

You also have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you. As part of the application process, we do not use exclusively automated processing for decision-making.

You also have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) of Article 6(1) GDPR (data processing in the public interest) or point (f) of Article 6(1) GDPR (data processing for the purposes of a legitimate interest), including profiling based on those provisions. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defence of legal claims.

In addition, you have the right to lodge a complaint with the competent data protection supervisory authority.

To exercise your rights, you can contact us by e-mail at [E-mail address of the company or the customer's data protection officer] contact us. We will process your enquiry immediately and in accordance with the legal requirements and inform you of the measures we have taken or will take.

8. is there an obligation to provide your personal data?

The provision of personal data is neither legally nor contractually required, nor are you obliged to provide the personal data. However, the provision of personal data is necessary to carry out the application process. This means that if you do not provide us with personal data when applying, we will not be able to carry out the application process.